PROSPECT ROAD RECREATION ASSOCIATION

Present: Lynn Kazamel Boudreau
Sue Corbett
Matt Conrad
Sending regrets: Sue Utech
Bruce Holland
Guest: Hamish Malkin

Matt Conrad chaired the meeting.

It was noted that the previous board left their positions abruptly without co-operation for transfer of positions, records or documents.

The previous board sent funds of $100,000 in their control back to HRM

We are required to submit a business plan and budget to HRM for the years ending March 31, 2023.  We will use the budget prepared for 2021-22 prepared by the precious board but rejected by HRM for incompleteness.

HRM will not release funds to the PRRA until the 2022-23 business plan and budget is completed and approved by members at the AGM.  Financial statements approved by the members and the minutes of the AGM must also be submitted

Hamish has agreed to prepare the business plan and budget for 2022-23 along with financial statements for the years ended March 31, 2021 and 2022.

In the year 2021-22, $ 54 454.00 was spent but (again), no budget was prepared to show where these monies went.

It was decided that Hamish Malkin, Sue Corbett, and Matt Conrad would be bank signatories.

When the initial budget for 2022-23 is complete, HRM will release the budgeted funds.  A total of $304,084 is available for release.  A second budget to be set by the new board elected at the AGM will be necessary for HRM to release the balance of funds later in the year.

Reminder: AGM will be held on June 29th where a new board of directors will be elected.

The meeting adjourned at 7:45